Privacy Statement

1. Introduction

The website https://icc-greece-romania.org (hereinafter the “Website”) is owned and operated by the Rotary Intercountry Committee Greece – Romania (hereinafter “ICC”, “we”, or “Data Controller”). We are committed to respecting your privacy and protecting the personal data you provide to us.

This Privacy Statement describes how we collect, use, store, and protect your personal data when you visit our Website, register for our events, download our digital materials, or contact us.

2. Data Controller

Rotary Intercountry Committee Greece – Romania

Website: https://icc-greece-romania.org

Email: contact@icc-greece-romania.org

Country of establishment: Greece

3. What Data We Collect

3.1 Data you provide directly

  • Contact details: first name, last name, email address, telephone number — when you complete the contact form or request downloadable materials.
  • Communication content: messages, comments, or enquiries you send us.
  • Event registration data: name, club/district affiliation, country, dietary requirements (where applicable).

3.2 Data collected automatically (via Cookies & Trackers)

  • Technical data: IP address, browser type, device, operating system.
  • Behavioural data: clicks, page scrolling, time on page — collected via Microsoft Clarity.
  • Accessibility preferences: via the Userway accessibility tool.
  • Social interaction data: via LinkedIn plugins, when you interact with them.

For full details on cookies, please consult our Cookie Policy.

4. Purpose and Legal Basis of Processing

We process your data for the following purposes:

  • Service delivery & communication: To respond to your enquiries, send you requested materials, and inform you about ICC events and activities. Legal basis: Performance of a contract or pre-contractual measures at your request (Art. 6(1)(b) GDPR).
  • Website improvement & analytics: To understand how the Website is used (via Microsoft Clarity) and improve the user experience. Legal basis: Consent (via cookie acceptance) (Art. 6(1)(a) GDPR).
  • Accessibility: To ensure the Website is accessible to people with disabilities (via Userway). Legal basis: Legitimate interest / Legal obligation (Art. 6(1)(c) and (f) GDPR).
  • Website security: To detect and prevent malicious activity. Legal basis: Legitimate interest (Art. 6(1)(f) GDPR).
  • ICC mission communication: To send newsletters or updates about Rotary ICC activities between Greece and Romania. Legal basis: Consent or legitimate interest (Art. 6(1)(a) or (f) GDPR).

5. Sharing of Data with Third Parties

We do not sell or rent your personal data to third parties. We may share data only with service providers essential for the Website’s operation, bound by confidentiality obligations:

  • Hosting providers: For the technical operation of the Website.
  • Analytics tools: Microsoft Clarity (for usage statistics).
  • Accessibility tools: Userway.
  • Social networks: Facebook (if you interact with the relevant plugins).

Data may be transferred outside the EEA (e.g. to the USA) via the above services (e.g. LinkedIn, Microsoft), always subject to the safeguards required by the GDPR (e.g. Standard Contractual Clauses).

6. Data Retention

  • Contact form data: Retained until the communication is complete, and deleted thereafter.
  • Event registration data: Retained for up to 2 years following the event for organisational purposes.
  • Newsletter/mailing list data: Retained until you withdraw consent.
  • Cookies: As detailed in the Cookie Policy (from 1 day to 1 year depending on the cookie).

We retain personal data only as long as necessary for the purposes set out in this Statement, unless a longer retention period is required by law (e.g. for tax or accounting purposes).

7. Data Security

We implement appropriate technical and organisational measures to protect your data against loss, misuse, unauthorised access, disclosure, or destruction. The Website uses SSL/TLS encryption for all data transmissions. Access to personal data is restricted to authorised personnel on a need-to-know basis.

8. Your Rights

Under the General Data Protection Regulation (GDPR), you have the following rights:

  • Right of access (Art. 15): To be informed about what personal data we hold about you.
  • Right to rectification (Art. 16): To request correction of inaccurate data.
  • Right to erasure / ‘right to be forgotten’ (Art. 17): To request deletion of your data, where no legitimate reason for retention exists.
  • Right to restriction of processing (Art. 18).
  • Right to data portability (Art. 20): To receive your data in a machine-readable format.
  • Right to object (Art. 21): To object to processing based on legitimate interests.
  • Right to withdraw consent: You may withdraw consent (e.g. for cookies) at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

To exercise your rights, please contact us at: contact@icc-greece-romania.org. You also have the right to lodge a complaint with the Hellenic Data Protection Authority (www.dpa.gr) or the Romanian National Supervisory Authority for Personal Data Processing (www.dataprotection.ro).

9. Links to Third-Party Websites

The Website may contain links to third-party websites (e.g. Rotary International, district websites, partner organisations). We are not responsible for the privacy practices of those external websites and encourage you to review their own privacy policies.

10. Changes to this Privacy Statement

We reserve the right to update this Statement at any time. Any changes will be published on this page with a revised effective date. We recommend reviewing this page periodically.

11. Contact

For any queries regarding this Privacy Statement, please contact us:

Rotary Intercountry Committee Greece – Romania

Website: https://icc-greece-romania.org

Email: contact@icc-greece-romania.org